HR Coordinator

HR Coordinator

Location: Casselberry, FL

Department: HR - Employee Support Services

Reports to: HR Manager


Summary of Position Role/Responsibilities

The HR Coordinator will provide support and communication to the HR - ESS department and Healthcare Providers (HCPs) on HR related issues as directed. This role will be the main point of contact for the resolution of HCP’s issues/problems in conjunction with other departments, as needed. 

Essential Functions of The Job 

  • Operate ABMS systems and assist in maintaining confidential and employment-related data; develop data reports and metrics on a variety of HR issues. 
  • Assist and/or administer a variety of support duties including office clerical duties; responding to HCP issues; generating monthly and ad-hoc reports as required; verify employment inquiries according to established policy.
  • Responsible for maintaining accurate personnel-related data in both paper and databases (Paycom, QuickBase, HR/Recruitment shared drive) to ensure confidentiality and compliance with records retention laws
  • Develops data reports and metrics on a variety of HR issues as needed
  • Responsible for ensuring the form I-9 / E-Verify is completed correctly and on-time, and reverifications are being monitored and processed as needed 
  • Responsible for office clerical duties to support all HR functions
  • Ensure timely adherence to notification reports in QuickBase as they relate to pertinent HR and HCP matters.
  • Build trust and professional relationships with employees for their retention and success.
  • Act as key point of contact and support for employees and respond/act with a sense of urgency to inquiries and time-sensitive situations.
  • Assist in developing communications, education and information strategies that maximize employee understanding of HR policies, programs, services and culture and act as a catalyst for continuous improvement. 
  • Work as a team with HR and other departments to effectively develop plans of action to support and solve problems in relation to employees.
  • Partners with HR team members to ensure compliance with federal and state laws related to employment in all areas of HR
  • Able to contribute to the attainment of specific goals and results of the HR department and the organization
  • Outstanding communication and interpersonal skills
  • Good organizational and time management skills

Marginal Functions of The Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position, and core hours of work and days are Monday through Friday 8:00 AM to 5:00 PM. 

Education, Training, And Experience

  • Minimum of an associate degree required.
  • Bachelor’s degree in Human Resources, General Business, Organization Development preferred.  Equivalent field of study with at least 3 years of progressive HR Experience will also be considered.
  • 1-3 years of experience in Human Resources or business environment required 
  • Demonstrated evidence of knowledge and continued training in employment law, worker's compensation, FMLA, organization development, employee relations, safety, training, and development.
  • Intermediate competency with database management and other HRIS technologies
  • Excellent computer skills in Microsoft environment (Microsoft Office Suite – Word, PowerPoint, Excel, and Access; Adobe editor / FoxIT)

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification

Other Characteristics of The Position

Physical Demands: 
  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus
Mental Demands:
  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally
Work Environment:
  • This job operates in a professional office environment. This role routinely operates standard office equipment. 

Policy Making and/or Interpretation

  • Administer Avant regulations, policies and procedures

Communication 

  • Internal: Daily contact with professional staff members, and contracted field staff.
  • External: Regular contact with vendors. 

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records 
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.