Payroll Coordinator

Payroll Coordinator

Location: Casselberry, FL

Department: Finance - Payroll

Reports to: Payroll Manager

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Summary of Position Role/Responsibilities

The Payroll Coordinator is responsible for assisting the payroll team with processing weekly timecards for a biweekly multi-state payroll and coordinating the functions for all payroll clients. This position requires a detail-oriented person with significant knowledge of payroll processing.  The payroll coordinator will ensure accurate and timely preparation of payroll records by following Avant payroll procedures and regulations while staying compliant with applicable state and federal laws and regulations. This role must maintain client company relations and providing excellent customer service.  

Essential Functions of The Job:

  • Process weekly timecards for assigned employees, including calculate retro adjustments
  • Inputs and verify the timecard data such as hours, paid time-off, shift differential pays and other miscellaneous times
  • Verify payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data such as referral bonuses, non-shift work, projected hours
  • Maintain current knowledge of applicable state and federal wage and hour laws
  • Audit employee timecards and payroll reports for accuracy
  • Follow scheduled processes to ensure all deadlines are met
  • Ensure timecards are submitted and received on-time to issue accurate payroll adjustments
  • Ensure all data is accurate and completed in a timely manner
  • Establish and maintains a positive working relationship with employees and supervisors
  • Assure confidentiality and security of records and information
  • Perform general routine duties including copying, filing, and providing any other assistance as needed to ensure quality customer service
  • Prepare timecard reports as needed
  • Collaborate effectively with other internal departments to resolve any employee time-keeping related issues, including Human Resources, Employee Support Services and Client Services
  • Accurately file and maintains all employment records
  • Ability to be organized and produce accurate results while meeting established deadlines even when managing multiple priorities and frequent interruptions
  • Demonstrate excellent customer service skills, ability to relate effectively and tactfully with all levels of the organization
  • Assist with other ad hoc projects as needed
  • The job description for this position may change drastically, as the payroll processes are redesigned

Marginal Functions of The Job

  • Other duties as assigned

Normal Work Schedule

  • This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job

Education, Training, And Experience

  • High school or equivalent degree required, associate degree preferred, or equivalent combination of education and experience
  • Minimum 5 years payroll experience required
  • Experience with handling at least a 1000-employee payroll; including shift differential rates
  • Experience with multi-state payroll
  • Communicates effectively in both oral and written communications
  • Maintain client and employee confidence
  • High level proficiency with Microsoft Office Suite products
  • Excellent analytical and organizational skills, works well in a team environment and the ability to work under pressure to meet deadlines
  • Extensive data entry skills, spreadsheet, and word processing and excel spreadsheet proficiency required

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification or ability to obtain and maintain

Other Characteristics of The Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment. This role routinely operates standard office equipment.
  • Travel may be required

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.