Recruitment Specialist

Recruitment Specialist

Location: Casselberry, FL

Department: Recruitment

Reports to: Director of Global Recruitment

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Summary of Position 

The Recruitment Specialist is responsible for processing and communicating with direct and indirect applicant pipelines. Utilizing Behavioral Interview techniques, the Recruitment Specialist screens and recommends applicants for the program. This role is also to develop a strong applicant pipeline to meet key performance indicators and established individual and departmental goals, while following service level agreements. 

Essential Functions of the Job 

  • Process all direct and agent healthcare professionals’ referrals and ensure they meet the requirements of the program
  • Pre-screen applicants against Avant program screening criteria and requirements and ensure pre-interview documentation (resume, screening exams, skills list, and others) is in place 
  • Schedule interviews with international candidates at a high-volume for Senior Recruiters or Clinical Assessment Managers and follow up to ensure outcome is communicated to the applicant as needed
  • Respond and communicate status updates to applicants as needed
  • Schedule and confirm interviews with a recruiter and follow up to ensure outcome is communicated to the applicant 
  • Follow up from the return of the contract to ensure all documentation is on file before the file is transferred to the Quality Assurance and Document Control departments within 2 weeks of contract being returned
  • Submit updates reports to Manager as needed 
  • Provide ideas for recruiting plans to increase applicant pool of qualified candidates using active and passive sourcing techniques
  • Generate inquiries and suggest ways to increase recruitment numbers of qualified applicants 
  • Manage activity in the applicant tracking system
  • Determine candidate qualifications by conducting interview behavioral assessments and analyzing responses
  • Research and recommend new sources for active and passive candidate recruiting. 
  • Respond to, resolve, troubleshoot any issues arising in the recruitment process
  • Attend and assist with the organization of international recruitment trips and work to secure attendees
  • Attend recruitment trips as assigned 
  • Represent the Avant Healthcare program in a professional manner and build rapport and trust with applicants as they apply

Marginal Functions of the Job

  • Other duties as assigned 

Normal Work Schedule

This is a full-time position, and core hours of work and days are Monday through Friday 8:00 AM to 5:00 PM. This employee may work more than 40 hours weekly to fulfill the essential functions of the job.

Education, Training, and Experience

  • Required Bachelor’s degree in related field 
  • Minimum of 2-3 years related experience and/or training; or equivalent combination of education and experience.
  • Must have excellent communication and written skills
  • Must be extremely organized, detail-oriented, and a fast learner
  • High proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe required
  • Ability to travel internationally

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification

Other Characteristics of the Position

Physical Demands: 
  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus
Mental Demands:
  • Works with little need for guidance or reliance on oral or written instructions
  • Is free to plan work assignments and schedule to meet long-term goals and objectives
  • Performs a wide range of tasks as dictated by variable demands and changing conditions
  • Performs a wide range of complex tasks
  • Must independently manage a large group performing varied tasks
  • Persuade or explain complex issues in person or by phone
  • Withstanding moderate amounts of stress
  • Must relay information orally
Work Environment:
  • This job operates in a professional office environment. 
  • This role routinely operates standard office equipment. 
  • International travel may be required


  • Internal: Daily contact with professional staff members, and contracted field staff.
  • External: Regular contact with vendors. 

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records 
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.