HR Coordinator (Clinician Services)

Do you want to change lives? Are you interested in helping international healthcare professionals achieve their American Dream? If so, join us at Avant!

Avant Healthcare Professionals is the premier recruiting and staffing specialist for internationally educated healthcare professionals and we have been named to the Inc. 5000 List of America's Fastest-Growing Private Companies for 7+ years. Our comprehensive program guides qualified registered nurses, physical and occupational therapists through each stage of the licensure and immigration process and makes it simple! Avant Healthcare Professionals has grown 40 percent annually since its inception in 2003, and with healthcare and social assistance employment projected to grow by 3.4 million, healthcare staffing is a thriving industry. While experiencing a period of tremendous growth, Avant offers tremendous opportunities for eager professionals looking for an opportunity to build their career.

Summary of Position Role/Responsibilities

The Human Resources -Clinician Services team handles employee relations, assists with payroll/benefits questions, and facilitates training for all active clinicians on assignment. This team conducts investigations in conjunction with the client facility/location if there is an incident at the worksite, and assists in pre-empting potential contract breaches.

The HR Coordinator position provides operational support and communication to the HR (Clinician Services) department and HCPs on HR related issues and inquires.  This position will be the main point of contact for Paid Time Off (PTO) related inquiries for HCPs and internal departments. The HR Coordinator will also assist in general HR related administrative responsibilities as assigned.                                                                                      

Essential Functions of the Job

• Assist and/or administer a variety of support duties including office clerical duties; responding to HCP PTO issues; generating monthly and ad-hoc reports as required; verify employment inquiries according to established policy
• Support the HR Assistant in auditing timecards as needed
• Operate ABMS system and assist in maintaining confidential and employment-related data
• Update and maintain Social Security Numbers and green cards of HCPs into the systems as they are received
• Liaise with other departments to ensure HCPs’ start date is correct and updated into the systems
• Responsible for office clerical duties to support all HR functions
• Support the HR team on responding to HCP inquiries and time-sensitive situations with a sense of urgency
• Partner with HR team to ensure compliance with federal and state laws related to employment in all areas of HR

Marginal Functions of the Job

• Other duties as assigned.

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, and Experience

• High school or equivalent degree required, Associate’s degree preferred, or equivalent combination of education and experience will be considered 
• Minimum of 1 year of general HR experience or business environment preferred
• Outstanding communication and interpersonal skills
• Excellent organizational and time management skills
• Intermediate competency with database management and other HRIS software required
• Excellent computer skills in Microsoft environment (Word, PowerPoint, Excel, Adobe Pro/FoxIT)

Required Licenses, Certifications, and Other Specific Requirements of Law

• Health Insurance Portability and Accountability Act (HIPAA) certification and ability to obtain and maintain

Other Characteristics of the Position

Physical Demands:

• Sitting for long periods at a time.
• Regularly required to talk or hear.
• Occasional lifting of office supplies up to 20 lbs.
• Vision abilities including close vision and ability to adjust focus.

Mental Demands:

• Must understand and follow a set of clear oral and/or written procedures without deviation.
• Performs repetitive routine tasks.
• Withstand moderate amounts of stress.
• Must adhere to a provided work schedule to meet a set of qualitative production standards.
• Perform tasks that vary little from day to day.
• Implements others’ decisions/procedures with little judgment required.
• Must relay information orally.

Work Environment:

• This job operates in a professional office environment.
• This role routinely operates standard office equipment.

Statement of Responsibility for Confidential Data

• Has access to, and requires daily use of, confidential records.
• Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information.
• Proprietary Information and Non-Conflict Agreement required.