Accounts Payable Specialist

Accounts Payable Specialist

Location: Maitland, FL

Department: Accounting

Reports to: Accounting Manager

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Do you want to change lives? Are you interested in helping international healthcare professionals achieve their American Dream? If so, join us at Avant!

Avant Healthcare Professionals is the premier recruiting and staffing specialist for internationally educated healthcare professionals and we have been named to the Inc. 5000 List of America's Fastest-Growing Private Companies for 7+ years. Our comprehensive program guides qualified registered nurses, physical and occupational therapists through each stage of the licensure and immigration process and makes it simple! Avant Healthcare Professionals has grown 40 percent annually since its inception in 2003, and with healthcare and social assistance employment projected to grow by 3.4 million, healthcare staffing is a thriving industry. While experiencing a period of tremendous growth, Avant offers tremendous opportunities for eager professionals looking for an opportunity to build their career.

Summary of Position Role/Responsibilities

The Accounts Payable Specialist ensures that all accounts payable is collected, processed and paid.  This includes vendor invoices, credit card transactions and travel & expense (T&E).   Responsible for full day to day operations related to accounts payable.

Essential Functions of The Job

  • Enter and process invoices. 3-way match were applicable (invoice-receiver-PO)
  • Verifying the accuracy of invoices, ensure proper supporting back and approvals and other accounting documents or records. Review invoices for correct approval, G/L coding, accuracy, and compliance to corporate policies
  • Prepare weekly check runs and other payment types
  • System Maintenance: Transfer/validate/reconcile data from one system to another to include expense reimbursement tool, credit card program platform, CRM and ERP systems.
  • Banking responsibilities to include transfer funds to appropriate accounts, maintenance of bank transactions (ACH/Wires/creating templates/setting up payment schedules/uploading positive pay/entering voided checks, etc.)
  • Issue resolution.  Follow up on issues as they arise in a timely manner.  Investigates questionable data and recommends actions to resolve discrepancies.  Research, resolve and communicate payments/issues for vendors when necessary in an effective and respectful manner.
  • Reporting.  Develop and maintain regular reports via the company’s accounting system.  Compile data and prepare a variety of reports including ad-hoc reports.
  • Month-end responsibilities include analyzing & researching account discrepancies to balance ledgers.  Review and analyze expenses.  Preparation of journal entries as assigned (A/P Accrual, prepaids, etc.)  Assist with month-end task as assigned.  Analyze & review balance sheet accounts as assigned.
  • Provide support for year-end audit requests
  • Perform job responsibilities independently and in a timely manner to meet deadlines
  • Provide guidance and support to internal and external stakeholders
  • Prepare 1099 forms

Marginal Functions of The Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, And Experience

  • High School diploma required; AA degree preferred with accounting courses
  • 2 – 5 years of experience with Accounts Payable and working in a ledger system
  • Knowledge of GAAP accounting procedures
  • Proficient with Microsoft Excel and experience with automated accounting systems
  • Excellent verbal and written communication skills
  • Strong attention to detail and the ability to multi-task
  • Must have the ability to establish and maintain effective working relationships
  • Must have the ability to work collaboratively in a team environment
  • Must have the ability to work independently
  • Must have experience with reconciling accounts
  • Experience preparing 1099s
  • Able to handle high volume
  • Strong internal and external customer focus

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification

Other Characteristics of The Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment.
  • This role routinely operates standard office equipment.
  • Minimal travel required.

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records.
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information.
  • Proprietary Information and Non-Conflict Agreement required.

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.