Credentialing Specialist I

Credentialing Specialist I

Location: Maitland, FL

Department: Licensure & Credentialing

Reports to: Credentialing Manager

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Do you want to change lives? Are you interested in helping international healthcare professionals achieve their American Dream? If so, join us at Avant!

Avant Healthcare Professionals is the premier recruiting and staffing specialist for internationally educated healthcare professionals and we have been named to the Inc. 5000 List of America's Fastest-Growing Private Companies for 7+ years. Our comprehensive program guides qualified registered nurses, physical and occupational therapists through each stage of the licensure and immigration process and makes it simple! Avant Healthcare Professionals has grown 40 percent annually since its inception in 2003, and with healthcare and social assistance employment projected to grow by 3.4 million, healthcare staffing is a thriving industry. While experiencing a period of tremendous growth, Avant offers tremendous opportunities for eager professionals looking for an opportunity to build their career.

Summary of Position Role/Responsibilities

The Credentialing Specialist I will process primarily routine exam-type applications of credentialing for Healthcare Professionals (HCPs) working through the Avant process at a given time. The Credentialing Specialist I is responsible for ensuring this is done quickly, efficiently, and effectively. This role will troubleshoot issues and be required to give regular status updates to the team as HCPs progress through the credentialing process. This role collaborates with credentialing companies, other internal departments, and HCPs regarding processing times, progress, and timelines. The Credentialing Specialist I will also be responsible for assisting the Credentialing Specialist II and III as directed and supporting the team with administrative duties to ensure all tasks are completed for the credentialing process.

Essential Functions of the Job

  • Coordinate the credentialing application process with CGFNS or other credentialing companies for Registered Nurses in the Avant program for NCLEX, Placement, and VisaScreen Certification – primarily focusing on routine exam type credentialing processes
  • Focus on additional routine applications of credentialing as business needs arise
  • Guide and communicate with the HCPs through the application process and provide ongoing support as they go through credentialing, ensuring deadlines are met to issue credentialing reports
  • Communicate directly with the applicable credentialing agencies (CGFNS, Silny, etc.) to resolve issues promptly
  • Track and coordinate receipt of required documents from all third-party entities, which include but are not limited to: Foreign boards of nursing, US Boards of Nursing, Foreign Nursing Schools, and English Proficiency testing centers
  • Update Avant databases and all applicable candidate records and reports as required to ensure data accuracy
  • Request, process, and ensure all licensure related payments are entered through the PMS system and Expensify to meet weekly accounting deadlines
  • Provide administrative support to the Credentialing team
  • Attend and participate in meetings with Licensure and Credentialing, managers, and other internal departments or team members to discuss escalated issues, actual and potential resolutions
  • Submit updated reports to the Credentialing Manager regularly
  • Coordinate and assist with other administrative and recordkeeping duties
  • Provide exceptional customer service support with applicants by building rapport and trust as they move through the process for the Avant Healthcare program

Marginal Functions of the Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, and Experience

  • High School Diploma or equivalent required, or equivalent combination of education and experience
  • Associate’s degree preferred
  • Minimum 1 year of experience in processing applications and similar administrative duties
  • Prior experience working with Nursing Boards and credentialing agencies preferred
  • Proficient with Microsoft Office products, Adobe, and electronic database management
  • Strong organizational and time management skills, while remaining accurate
  • Strong written, verbal, and interpersonal communication skills

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification and ability to obtain and maintain

Other Characteristics of the Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment.
  • This role routinely operates standard office equipment.

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records.
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information.
  • Proprietary Information and Non-Conflict Agreement required.

EEO Statement

The Company is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status, or any other basis protected by applicable discrimination laws.

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.