HR Coordinator

HR Coordinator

Location: Casselberry, FL

Department: Human Resources

Reports to: HR Manager

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Summary of Position Role/Responsibilities

The HR coordinator facilitates daily HR activities by providing operational and administrative support to all HR functions and helping organize, coordinate and carry out departmental projects, events and procedures.  This role responds to internal & external Corporate-HR related inquiries and helps ensure worker/candidate satisfaction through resolution of issues/problems and by fostering a positive work environment. The Human Resources Coordinator should be highly organized, detail oriented and most importantly personable and approachable.

Essential Functions of The Job

  • Responsible for maintaining accurate personnel-related data within all internal databases (Kronos, QuickBase, HR/Recruitment shared drive, etc.) ensuring confidentiality and compliance with record retention laws
  • Develop data reports and metrics on a variety of HR issues as required
  • Responsible for office clerical duties that support all HR functions including, but not limited to: Onboarding, Benefits, HRIS, and Employee Relations
  • Accountable for the onboarding processes: submitting and reviewing background checks and drug screens, ensuring new hires are properly set up in all internal systems and have completed all onboarding tasks prior to their start date. Collaborate with hiring managers as needed.
  • Responsible for ensuring the form I-9 / E-Verify is completed correctly and on-time, and reverifications are being monitored and processed as needed
  • Coordinate bi-weekly corporate new hire orientation: prepare new hire materials, send out calendar invites, set up rooms, lead lectures and give an office tour
  • Support the annual and 90-day performance review process, follows up with employees and supervisors to ensure completion and leads the performance review lecture for new hires
  • Maintain an up to date inventory of company branded items needed for any internal events
  • Act as key point of contact to support employees and new hires and quickly respond to any inquiries while maintaining positive employee/new hire relations
  • Ensure timely adherence to notification reports from QuickBase as they relate to pertinent HR matters and take action as needed
  • Monitor and manage the HR inbox by ensuring all emails are answered promptly and accurately
  • Provide clerical and operational support for employee benefits and worker’s comp related matters, including by not limited to: creation of arrears letters and treating tier-1 questions in the Benefits inbox
  • Assist in the development of company and departmental procedures and guidelines as required
  • Maintain an updated organizational chart at all times and share with executives and manager as needed
  • Build trusting and professional relationships with employees at all levels by promoting a positive and collaborative work environment
  • Assist in developing professional communications including, but not limited to: new hire announcements, monthly newsletter, employee reminders, new hire welcome emails, etc.
  • Partner with HR team members to ensure compliance with federal and state laws related to employment in all areas of HR
  • Able to contribute to the attainment of specific goals and results of the HR department and the organization

Marginal Functions of The Job

  • Create and maintain department SOPs
  • Other duties as assigned

Normal Work Schedule

This is a full-time position, and core hours of work and days are Monday through Friday 8:00 AM to 5:00 PM.

Education, Training, And Experience

  • Minimum of an Associate degree required; Bachelor degree in HR, Business, or OD preferred
  • 1-2 years of proven experience as an HR coordinator or relevant human resources administrative position
  • Knowledge of HR processes and best practices
  • Strong ability in using MS Office (Excel, PowerPoint, Work, Outlook) and Adobe
  • Intermediate competency with electronic database management and HRIS software
  • Outstanding communication and interpersonal skills
  • Good organizational and time management skills

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification or the ability to obtain

Other Characteristics of The Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This position operates in a professional office environment and routinely operates standard office equipment.

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.