Immigration Coordinator I

Immigration Coordinator I

Location: Maitland, FL

Department: Immigration

Reports to: Director of Immigration

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Do you want to change lives? Are you interested in helping international healthcare professionals achieve their American Dream? If so, join us at Avant!

Avant Healthcare Professionals is the premier recruiting and staffing specialist for internationally educated healthcare professionals and we have been named to the Inc. 5000 List of America's Fastest-Growing Private Companies for 7+ years. Our comprehensive program guides qualified registered nurses, physical and occupational therapists through each stage of the licensure and immigration process and makes it simple! Avant Healthcare Professionals has grown 40 percent annually since its inception in 2003, and with healthcare and social assistance employment projected to grow by 3.4 million, healthcare staffing is a thriving industry. While experiencing a period of tremendous growth, Avant offers tremendous opportunities for eager professionals looking for an opportunity to build their career.

Summary of Position Role/Responsibilities

The Immigration Coordinator I will process immigration petitions for all Avant candidates. This role supports the Immigration team with logistic and administrative aspects of the immigration process for Healthcare Professionals (HCPs). This position maintains databases with accurate records and ensures all other requirements for immigration purposes are current for each applicant. The Immigration Coordinator I will communicate progress and timelines to HCPs and internal departments to ensure a smooth transition through the Avant process.

Essential Functions of the Job

  • Compose, copy, and scan documents to formulate petitions to be filed
  • Update all applicable internal databases with candidate records and reports as needed
  • Prepare packages for shipping and maintain accurate tracking records
  • Submit payment requests for processing and update Avant’s expense tracking system under the direction of the Director of Immigration
  • Coordinate information and documents to communicate directly with HCPs as needed
  • Contribute to ensure the monthly critical number is met as set by leadership team
  • Attend and participate in meetings with team members and/or other departments to communicate updated and relevant information as required
  • Maintain close communication with HCPs throughout the process to communicate progress and timelines as required
  • Manage databases and reports, to update and upload necessary critical documents to ensure accuracy and timeliness
  • Professionally represent the Avant Healthcare program by building rapport and trust with applicants as they move through the immigration process

Marginal Functions of the Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, and Experience

  • High School Diploma or equivalent required, Associates degree preferred, or equivalent combination of education and experience
  • Minimum 2 years related office administration and/or immigration experience preferred
  • High level of interpersonal skills to handle sensitive and confidential documentations and the ability to organize and prioritize multiple tasks
  • Ability to effectively communicate (written and verbal) and collaborate with all levels of management
  • Basic MS Office (Excel, PowerPoint, Word, Outlook)

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification and ability to obtain and maintain

Other Characteristics of the Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment.
  • This role routinely operates standard office equipment.

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records.
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information.
  • Proprietary Information and Non-Conflict Agreement required.

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.