Immigration Coordinator

Immigration Coordinator

Location: Casselberry, FL

Department: Immigration

Reports to: Immigration Manager


Summary of Position 

The Immigration Coordinator will process immigration petitions under the guidance of the Immigration Manager for all Avant candidates, and provide administrative support to Immigration Specialists with administrative aspects of the immigration process for Registered Nurses, Physical Therapists and Occupational Therapists. This role maintains databases with accurate records and ensures all other requirements for immigration purposes are current for each applicant and communicates progress and timelines to Healthcare Professionals (HCP’s) and internal Avant Departments as required.

Essential Functions of the Job 

  • Process I-140 filings of immigrant visas to the USCIS under guidance of Immigration Specialist/ Immigration Manager 
  • Prepare, copy and scan documents to formulate petitions to be filed
  • Update QuickBase and all applicable candidate records and reports 
  • Prepare packages for shipping and maintain accurate tracking records
  • Under direction request payments for processing and update Avant’s expense tracking system 
  • Coordinate information and documents under the direction of the Immigration Specialists and communicate directly with HCP’s as needed 
  • Contribute to ensure monthly Critical Number is met as set by Director of Immigration, SVP Operations and the Avant Executive Team
  • Maintain and update documents to meet department of labor requirements for immigrant and non-immigrant visas, to include, public inspection files and thresholds for Avant, as well as labor certification requirements
  • Attend team meetings and communicate with other departments, as needed, regarding candidate processing and updates
  • Submit updated reports to Manager on a regular basis as needed 
  • Maintain close communication with Healthcare professionals throughout the process as required 
  • Routinely update databases and reports, and upload necessary critical documents
  • Liaise with outside counsel on assigned cases as required
  • Represent in a professional manner the Avant Healthcare program by building rapport and trust with applicants as they process with Avant 

Marginal Functions of the Job

  • Other duties as assigned 

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. 

Education, Training, and Experience

  • Minimum of an associate degree preferred
  • Minimum of 2-3 years related experience and/or training
  • Must have excellent problem solving, communication and customer service skills
  • Must be reliable, team-oriented, and have a positive, can-do attitude
  • Must have ability to work a flexible schedule, including some nights and weekends

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification

Other Characteristics of the Position

Physical Demands: 
  • Sitting for long periods at a time
  • Must be able to bend, squat, climb stairs and lift frequently
  • Regularly required to talk or hear
  • Must be able to lift supplies up to 25 lbs.
  • Vision abilities including close vision and ability to adjust focus
Mental Demands:
  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally
Work Environment:
  • This job operates in a professional office environment. This role routinely operates standard office equipment. 
  • Travel may be required

Communication 

  • Internal: Daily contact with professional staff members, and contracted field staff.
  • External: Regular contact with vendors. 

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records 
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.