NCLEX Administrator

NCLEX Administrator

Location: Casselberry, FL

Department: NCLEX Education

Reports to: NCLEX Operations Manager

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Do you want to change lives? Are you interested in helping international healthcare professionals achieve their American Dream? If so, join us at Avant!

Avant Healthcare Professionals is the premier recruiting and staffing specialist for internationally educated healthcare professionals and we have been named to the Inc. 5000 List of America's Fastest-Growing Private Companies for 7+ years. Our comprehensive program guides qualified registered nurses, physical and occupational therapists through each stage of the licensure and immigration process and makes it simple! Avant Healthcare Professionals has grown 40 percent annually since its inception in 2003, and with healthcare and social assistance employment projected to grow by 3.4 million, healthcare staffing is a thriving industry. While experiencing a period of tremendous growth, Avant offers tremendous opportunities for eager professionals looking for an opportunity to build their career.

Summary of Position

Under the direction of the NCLEX Operations Manager, the NCLEX Administrator will provide administrative and logistical support to the nursing education team with all aspects of processing for Healthcare Professionals (HCPs) working through the Avant process.

Essential Functions of the Job

  • Compile and maintain current and accurate information, within internal databases, for all Healthcare professionals in NCLEX-RN program
  • Organize, prepare, and ship all study material shipments to healthcare professionals around the world
  • Arrange and administer inventory of study materials on a regular basis and work with accounting to ensure costs are allocated to appropriate HCPs
  • Manage input and scores from the Avant online exam system for all HCPs in review-process
  • Enroll HCPs into the e-learning modules on commencement of the NCLEX-RN program
  • Arrange and send Mail Chimp invites to HCPs in process
  • Complete allocated expenses in the Expensify system within necessary timelines and submit reports as needed
  • Provide applicants with answers to general questions as they go through the nursing education program, and ensure inquiries are properly directed to the applicable staff member for a timely response
  • Assist with all nursing education activities as directed
  • Update Avant databases and all applicable candidate records and reports as required
  • Prepare packages for shipping and maintain accurate tracking records
  • Represent the Avant Healthcare program in a professional manner, and build rapport and trust with applicants as they process with Avant
  • Communicate updated information to other Avant departments, and attend and participate in meetings as required
  • Submit and update reports to Manager and Director as needed

Marginal Functions of the Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM.

Education, Training, and Experience

  • Minimum of a high school degree; Associates Degree preferred
  • Minimum of 1-2 years related experience and/or training; or equivalent combination of education and experience preferred
  • Strong ability in using MS Office (Excel, PowerPoint, Work, Outlook) and Adobe
  • Ability to work independently, productively, and well under pressure
  • Ability to learn and assimilate new and varied information quickly and efficiently

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification or ability to obtain and maintain

Other Characteristics of the Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment and routinely operates standard office equipment.

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.