Payroll Manager

Payroll Manager

Location: Casselberry, FL

Department: Payroll

Reports to: AVP and Corporate Controller

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Summary of Position Role/Responsibilities 

Avant Healthcare Professionals (Avant) is an international nurse staffing company.  We directly employ international nurses who are assigned and managed by Directors of Nursing at numerous hospitals and health care systems. The Payroll Manager will supervise the team in charge of processing weekly timecards (in Kronos) for a biweekly 40+ state payroll for over 1,000 field and corporate employees. This role will ensure accurate and efficient payroll cycles, overseeing system enhancements, effectively processing of financial reports and maintaining compliance with Federal, State and local laws. 

Essential Functions of The Job 

  • Manages and ensures preparation of bi-weekly disbursement of multi-state payroll, including garnishments, benefits and taxes for over 1,000 employees considering all deadlines
  • Directly manages, leads, and supervises payroll staff; ensures KPI’s are met; and assesses performance of each member of the team
  • Manages weekly timecards for assigned employees, including retro adjustments
  • Audits W-4s, payroll balance sheets, YTD earnings, tax forms, etc.
  • Assures confidentiality and security of records and information 
  • Updates payroll and corporate records for new hires, terminations, and all employee changes
  • Prepares payroll reports as needed
  • Prepares payments associated with payroll and off-cycle transactions, as requested
  • Partners effectively with HR and Benefits in aligning and implementing a more sophisticated payroll and benefits system
  • Manages the payroll processing for nurses in the field who are deployed at dozens of health care facilities that have unique shift/overtime pay rules and pay practices
  • Provides training and coaching on the payroll system’s employee portal for all new hires and demonstrates the ability to work effectively with all relevant field staff (including Avant and client staff) to generate payroll accurately and timely
  • Collaborates with other internal departments to resolve any employee time-keeping related issues
  • Resolves ad-hoc payroll issues by effectively working with other Avant departments as well as external clients
  • Works closely with the Revenue Cycle Management team who is responsible for accurate invoicing of Avant services to clients
  • Ensures the filing of documents into appropriate files in a timely manner
  • Accurately files and maintains all employment records
  • Possesses the ability to be organized and produce accurate results while meeting established deadlines even when managing multiple priorities and frequent interruptions
  • Communicates effectively in both oral and written communications
  • Demonstrates excellent customer service skills, with ability to relate effectively and tactfully with all levels of the organization
  • Assists with other ad hoc projects as needed

Marginal Functions of The Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, And Experience

  • Minimum of a bachelor’s degree 
  • CPP Certification Preferred 
  • 5-7 years payroll department managerial experience, including team development, coaching, management and motivation of staff, mentoring and situational assessment skills
  • Experience with handling and managing at least a 1000-employee payroll
  • Ability to handle confidential matters
  • Must be a change agent and capable of guiding the team in initiating various change management initiatives 
  • Must possess strong ethics and a high level of personal and professional integrity
  • Must possess strong analytical skills and be adept in interpreting strategic vision into an operational model
  • High level proficiency with Microsoft Office Suite products and the ability to learn in-house computer software
  • Kronos experience preferred
  • Extensive data entry skills, spreadsheet, and word processing proficiency required
  • Strong attention to detail

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification or the ability to obtain

Other Characteristics of The Position

Physical Demands: 
  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus
Mental Demands:
  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally
Work Environment:
  • This job operates in a professional office environment. This role routinely operates standard office equipment. 
  • Travel may be required

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records 
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.