Payroll Specialist III

Payroll Specialist III

Location: Maitland, FL

Department: Finance - Payroll

Reports to: Payroll Manager

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Do you want to change lives? Are you interested in helping international healthcare professionals achieve their American Dream? If so, join us at Avant!

Avant Healthcare Professionals is the premier recruiting and staffing specialist for internationally educated healthcare professionals and we have been named to the Inc. 5000 List of America's Fastest-Growing Private Companies for 7+ years. Our comprehensive program guides qualified registered nurses, physical and occupational therapists through each stage of the licensure and immigration process and makes it simple! Avant Healthcare Professionals has grown 40 percent annually since its inception in 2003, and with healthcare and social assistance employment projected to grow by 3.4 million, healthcare staffing is a thriving industry. While experiencing a period of tremendous growth, Avant offers tremendous opportunities for eager professionals looking for an opportunity to build their career.

Summary of Position Role/Responsibilities

The Payroll Specialist III is responsible for assisting the payroll manager with overseeing the bi-weekly, multi-state payroll processing. This position functions in a “Lead” capacity and requires a detail-oriented person with significant knowledge of payroll processing.  The Payroll Specialist III will ensure accurate and timely preparation of payroll by following Avant payroll procedures and regulations while staying compliant with applicable state and federal laws and regulations. This role must assist the Payroll Manager in maintaining client company relations and providing excellent customer service.  

Essential Functions of The Job:

  • Process weekly timecards for assigned employees, including calculate retro adjustments as applicable
  • Inputs and verify the timecard data such as hours, paid time-off, shift differential pays and other miscellaneous times
  • Calculate overtime and other pay premiums and verify to payroll reports
  • Calculates and enters referral bonuses, non-shift work, and projected hours which requires receiving appropriate forms from client facilities and confirming hours to be paid
  • Calculates and enters facility related incentives which requires receiving appropriate forms from client facilities and confirming payment
  • Maintain current knowledge of applicable state and federal wage and hour laws
  • Assist in auditing employee timecards and payroll reports for accuracy
  • Follow scheduled processes to ensure all deadlines are met
  • Assist Payroll Manager in ensuring timecards are submitted and received on-time
  • Ensure all data is accurate and completed in a timely manner
  • Establish and maintain a positive working relationship with employees and supervisors
  • Assure confidentiality and security of records and information
  • Prepare, review, and audit timecard reports on a weekly basis or as needed
  • Act as a liaison between Payroll Manager and payroll staff and functions in a Lead capacity and team expert on all payroll-related questions
  • Collaborate effectively with other internal departments including Human Resources, Employee Support Services and Client Services as directed by the Payroll Manager, to resolve any employee time-keeping related issues such as reconciling PTO time and PTO payouts
  • Ability to be organized and produce accurate results while meeting established deadlines even when managing multiple priorities and frequent interruptions
  • Communicate effectively and tactfully with all levels of the organization
  • Assist with ad hoc projects as needed
  • Participate in client welcome calls
  • Assist ESS with the bi-weekly payroll presentations

Marginal Functions of The Job

  • Other duties as assigned

Normal Work Schedule

  • This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job

Education, Training, And Experience

  • High school or equivalent degree required, associate degree preferred, or equivalent combination of education and experience
  • Minimum 5 years payroll experience required
  • Experience with handling at least a 1000-employee payroll; including shift differential rates
  • Experience with multi-state payroll
  • Communicates effectively in both oral and written communications
  • Maintain client and employee confidentiality
  • Excellent analytical and organizational skills
  • Works well in a team environment and the ability to work under pressure to meet deadlines
  • Extensive data entry skills and Excel spreadsheet proficiency required
  • Kronos Workforce Dimensions experience preferred

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification or ability to obtain and maintain

Other Characteristics of The Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment. This role routinely operates standard office equipment.
  • Travel may be required

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.