Payroll Specialist
Location: Casselberry, Florida
Department: Accounting
Reports to: Controller
Summary of Position Role/ResponsibilitiesSummary of Position Role/Responsibilities
The Payroll Specialist is responsible for processing weekly timecards for a biweekly multi-state payroll for approximately 300 field employees.
Essential Functions of the Job
- Processes weekly timecards for assigned employees, including retro adjustments
- Assists in the preparation of all aspects of payroll, meeting all set deadlines
- Assures confidentiality and security of records and information
- Performs general clerical duties including copying, filing, and providing any other assistance as needed to ensure quality customer service
- Updates payroll and corporate records for new hires, terminations, and all employee changes
- Prepares payroll reports as needed
- Prepares payments associated with payroll and off-cycle transactions, as requested
- Provides training on the payroll system’s employee self-service portal for all new hires
- Collaborates with other internal departments to resolve any employee time-keeping related issues
- Files documents into appropriate files in a timely manner
- Accurately files and maintains all employment records
- Possess the ability to be organized and produce accurate results while meeting established deadlines even when managing multiple priorities and frequent interruptions
- Communicates effectively in both oral and written communications
- Works well individually and as a team member
- Demonstrates excellent customer service skills, ability to relate effectively and tactfully with all levels of the organization
- Assists with other ad hoc projects as needed
Marginal Functions of the Job
- Other duties as assigned
Normal Work Schedule
This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.
Education, Training, and Experience
- Associate degree preferred
- Minimum 7 years payroll experience required
- Experience with handling at least a 200-employee payroll
- Ability to handle confidential matters
- High level proficiency with Microsoft Office Suite products and the ability to learn in-house computer software
- Extensive data entry skills, spreadsheet, and word processing proficiency required
Required Licenses, Certifications, and Other Specific Requirements of Law
- Health Insurance Portability and Accountability Act (HIPAA) certification
Other Characteristics of the Position
Physical Demands:
- Sitting for long periods at a time
- Regularly required to talk or hear
- Occasional lifting of office supplies up to 20 lbs.
- Vision abilities including close vision and ability to adjust focus
Mental Demands:
- Must understand and follow a set of clear oral and/or written procedures without deviation
- Performs repetitive routine tasks
- Withstand moderate amounts of stress
- Must adhere to a provided work schedule to meet a set of qualitative production standards
- Perform tasks that vary little from day to day
- Implements others’ decisions/procedures with little judgment required
- Must relay information orally
Work Environment:
- This job operates in a professional office environment. This role routinely operates standard office equipment.
- Travel may be required
Communication
- Internal: Daily contact with professional staff members, and contracted field staff.
- External: Regular contact with vendors.
Statement of Responsibility for Confidential Data
- Has access to, and requires daily use of, confidential records
- Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
- Proprietary Information and Non-Conflict Agreement required