Payroll Specialist

Summary of Position Role/ResponsibilitiesSummary of Position Role/Responsibilities

The Payroll Specialist is responsible for processing weekly timecards for a biweekly multi-state payroll for approximately 300 field employees.

Essential Functions of the Job 

• Processes weekly timecards for assigned employees, including retro adjustments
• Assists in the preparation of all aspects of payroll, meeting all set deadlines
• Assures confidentiality and security of records and information 
• Performs general clerical duties including copying, filing, and providing any other assistance as needed to ensure quality customer service
• Updates payroll and corporate records for new hires, terminations, and all employee changes
• Prepares payroll reports as needed
• Prepares payments associated with payroll and off-cycle transactions, as requested
• Provides training on the payroll system’s employee self-service portal for all new hires
• Collaborates with other internal departments to resolve any employee time-keeping related issues
• Files documents into appropriate files in a timely manner
• Accurately files and maintains all employment records
• Possess the ability to be organized and produce accurate results while meeting established deadlines even when managing multiple priorities and frequent interruptions
• Communicates effectively in both oral and written communications
• Works well individually and as a team member 
• Demonstrates excellent customer service skills, ability to relate effectively and tactfully with all levels of the organization
• Assists with other ad hoc projects as needed

Marginal Functions of the Job

• Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, and Experience

• Associate degree preferred 
• Minimum 7 years payroll experience required
• Experience with handling at least a 200-employee payroll
• Ability to handle confidential matters
• High level proficiency with Microsoft Office Suite products and the ability to learn in-house computer software
• Extensive data entry skills, spreadsheet, and word processing proficiency required

Required Licenses, Certifications, and Other Specific Requirements of Law

• Health Insurance Portability and Accountability Act (HIPAA) certification

Other Characteristics of the Position

Physical Demands: 

• Sitting for long periods at a time
• Regularly required to talk or hear
• Occasional lifting of office supplies up to 20 lbs.
• Vision abilities including close vision and ability to adjust focus

Mental Demands:

• Must understand and follow a set of clear oral and/or written procedures without deviation
• Performs repetitive routine tasks
• Withstand moderate amounts of stress
• Must adhere to a provided work schedule to meet a set of qualitative production standards
• Perform tasks that vary little from day to day
• Implements others’ decisions/procedures with little judgment required
• Must relay information orally

Work Environment:

• This job operates in a professional office environment. This role routinely operates standard office equipment. 
• Travel may be required

Communication 

• Internal: Daily contact with professional staff members, and contracted field staff.
• External: Regular contact with vendors. 

Statement of Responsibility for Confidential Data

• Has access to, and requires daily use of, confidential records 
• Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
• Proprietary Information and Non-Conflict Agreement required