Payroll Specialist

Payroll Specialist

Location: Casselberry, Florida

Department: Accounting

Reports to: Controller


Summary of Position Role/ResponsibilitiesSummary of Position Role/Responsibilities

The Payroll Specialist is responsible for processing weekly timecards for a biweekly multi-state payroll for approximately 300 field employees.

Essential Functions of the Job 

  • Processes weekly timecards for assigned employees, including retro adjustments
  • Assists in the preparation of all aspects of payroll, meeting all set deadlines
  • Assures confidentiality and security of records and information 
  • Performs general clerical duties including copying, filing, and providing any other assistance as needed to ensure quality customer service
  • Updates payroll and corporate records for new hires, terminations, and all employee changes
  • Prepares payroll reports as needed
  • Prepares payments associated with payroll and off-cycle transactions, as requested
  • Provides training on the payroll system’s employee self-service portal for all new hires
  • Collaborates with other internal departments to resolve any employee time-keeping related issues
  • Files documents into appropriate files in a timely manner
  • Accurately files and maintains all employment records
  • Possess the ability to be organized and produce accurate results while meeting established deadlines even when managing multiple priorities and frequent interruptions
  • Communicates effectively in both oral and written communications
  • Works well individually and as a team member 
  • Demonstrates excellent customer service skills, ability to relate effectively and tactfully with all levels of the organization
  • Assists with other ad hoc projects as needed

Marginal Functions of the Job

  • Other duties as assigned

Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.

Education, Training, and Experience

  • Associate degree preferred 
  • Minimum 7 years payroll experience required
  • Experience with handling at least a 200-employee payroll
  • Ability to handle confidential matters
  • High level proficiency with Microsoft Office Suite products and the ability to learn in-house computer software
  • Extensive data entry skills, spreadsheet, and word processing proficiency required

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification

Other Characteristics of the Position

Physical Demands: 

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment. This role routinely operates standard office equipment. 
  • Travel may be required

Communication 

  • Internal: Daily contact with professional staff members, and contracted field staff.
  • External: Regular contact with vendors. 

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records 
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information
  • Proprietary Information and Non-Conflict Agreement required

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.