Transportation Coordinator

Transportation Coordinator

Location: Casselberry, FL

Department: Cultural Transitions

Reports to: Transportation Manager

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Summary of Position Role/Responsibilities

This position will be primarily responsible for transporting and escorting our Healthcare Professionals (HCPs) to various locations throughout the state of Florida for employment related appointments.  

Transportation trips include, but are not limited to:

  • Social Security Office
  • Bank Visits
  • Department of Motor Vehicles (DMV)
  • Testing Centers (not limited to Central Florida)
  • Hospital Facilities
  • LabCorp / Quest for pre-employment diagnostic testing
  • Health Department for medical appointments
  • Centra Care for medical appointments
  • Police Station / Fingerprint Processing Centers
  • Orlando International Airport

Essential Functions of The Job

  • Escort/accompany HCPs for runs such as Shadowing at Hospital Facilities, SS Run, Bank Visits, DMV etc.
  • Confirm and track HCPs attending runs, using the final run schedule as a reference
  • Track and Inspect Corporate vehicles for cleanliness and maintenance, and notify Team Lead and/or Transportation Scheduler with any updates/requests needed
  • Schedule vehicle maintenance and cleaning
  • Check fuel levels for corporate vehicles, and fuel vehicles as needed
  • Check Schedule/Calendar on a regular basis for changes
  • Provide an excellent Driving experience
  • Provide excellent Customer Service
  • High level of confidence with various methods of communication, email, phone, and in person

Marginal Functions of the Job

  • Other duties as assigned

Normal Work Schedule

Scheduling will vary depending upon various factors, so a flexible schedule is required.  Hours will vary, however, should range between 30-40 hours per week.

Education, Training, And Experience

  • Required: High School Diploma, or equivalent education with and a minimum of 2 years related experience and/or training; or equivalent combination of education and experience.
  • Experience working with diverse populations
  • Strong interpersonal skills
  • Safety Minded
  • Patience
  • Flexible Schedule

Required Licenses, Certifications, and Other Specific Requirements of Law

  • Health Insurance Portability and Accountability Act (HIPAA) certification – training will be provided
  • Must have a valid US driver’s license and a clean driving record

Other Characteristics of The Position

Physical Demands:

  • Sitting for long periods at a time
  • Regularly required to talk or hear
  • Occasional lifting of office supplies up to 20 lbs.
  • Vision abilities including close vision and ability to adjust focus

Mental Demands:

  • Must understand and follow a set of clear oral and/or written procedures without deviation
  • Performs repetitive routine tasks
  • Withstand moderate amounts of stress
  • Must adhere to a provided work schedule to meet a set of qualitative production standards
  • Perform tasks that vary little from day to day
  • Implements others’ decisions/procedures with little judgment required
  • Must relay information orally

Work Environment:

  • This job operates in a professional office environment.
  • This role routinely operates standard office equipment.
  • Minimal travel required.

Statement of Responsibility for Confidential Data

  • Has access to, and requires daily use of, confidential records.
  • Required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information.
  • Proprietary Information and Non-Conflict Agreement required.

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Avant Healthcare Professionals is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran's status or any other basis protected by applicable discrimination laws.

Avant Healthcare Professionals is a member of the Jackson Healthcare family of companies.